Payroll
Calculation runs from recorded attendance and continues through payslip delivery and bank transfer data.
Common problems
What makes payroll difficult is usually not the calculation but the work on either side of it: waiting for attendance to close, collecting allowances, calculating, delivering payslips, producing transfer data, and posting journal entries. WorkVell keeps that sequence inside one system, which removes the exports and imports used to move between the steps.
The same allowances are entered person by person every month
Allowances with fixed conditions, such as position or qualification allowances, are entered individually each month. As headcount grows, both the time spent and the number of entry errors grow with it.
Calculation differs by employment type
When monthly, daily, hourly, and combined pay exist in the same company, each type follows a different procedure, and the work tends to be understood only by the person who does it.
Every closing involves a handover to another system
When attendance, payroll, and accounting are separate, each closing requires files to be exported and imported. Reconciling the fields takes time, and the work concentrates at month end.
What WorkVell does
Calculation runs from recorded attendance and continues through payslip delivery and bank transfer data.
Several pay structures can run at the same time
Monthly, daily, hourly, and combined pay are supported, and each employment type can have its own structure. Late-night and holiday premiums are calculated from the recorded attendance.
Allowances and deductions are applied by condition
Allowances and deductions can be set by position, grade, department, or employment type. Allowances tied to an in-house qualification can be granted automatically.
Payslip delivery and transfer data are handled here
Payslips are delivered on the web, and bank transfer data can be generated. Payroll journal entries can also be exported, so the handover to accounting follows the same flow.
The effect of a revision can be checked beforehand
Before a pay revision or a bonus payment, a simulation estimates the amounts paid and the employer's cost. The result can be reviewed before anything is confirmed.
From setup to daily use
- 1
Register pay structures, allowances, and deductions
Set the payment and deduction items and the calculation method for each employment type. Working from the existing payroll ledger, only the items actually in use need to be moved across.
- 2
Assign conditions to employees
Assign allowances by condition, such as position or grade. Anything covered by a condition does not have to be entered one employee at a time.
- 3
Close attendance and calculate
Calculation uses the confirmed attendance. Results can be reviewed in a list before they are finalised, which makes employees with a large difference easier to spot.
- 4
Deliver payslips, then pass the data to transfers and accounting
Publish payslips on the web and export the transfer and journal data. The wage ledger is retained in the form required by law.
Built to be relied on
Beyond the feature itself, the groundwork for running and governing it every day.
Built for local rules
Handles the calculations and statutory forms Japanese HR and payroll actually need.
Works in many languages
Employee screens in 9 languages; the time-clock kiosk in 26.
Roles and audit logs
Role-based permissions and activity logs show who saw and changed what.
One connected system
HR, labor, payroll and accounting connect, cutting hand-offs between tools.
Frequently asked questions
Can pay be prorated for employees who join or leave mid-month?
It can. Proration is calculated from the joining and leaving dates. Final pay for a leaver can also be processed, including the social insurance deductions.
Can the results be reviewed before they are confirmed?
They can. Results are shown in a list before confirmation, and the amounts to be paid can be estimated in advance. If a correction is needed after confirmation, it is processed in a way that leaves a history.
Are the standard remuneration report and the revision report supported?
They are. These social insurance filings — the annual standard remuneration report, the revision report used when pay changes, and the notifications for acquiring and losing insured status — can all be produced from payroll data. CSV files for electronic filing can also be exported.
Does the wage ledger meet the statutory requirements?
It is produced with the items required by the Ordinance for Enforcement of the Labour Standards Act. Confirmed content is stored as a record that cannot be altered, and the right to view it can be restricted.
Employees file by answering questions, and the administrator works from the collected declarations through to the annual tax amount.
Clock-in methods are set per workplace, and the records carry through to monthly totals and statutory checks on the same screen.