Year-end tax adjustment
Employees file by answering questions, and the administrator works from the collected declarations through to the annual tax amount.
Common problems
Year-end tax adjustment becomes heavy mainly because forms that are hard to read produce a steady stream of declarations sent back for correction. In WorkVell, employees answer a series of questions rather than filling in the form itself, and last year's declaration is carried forward as a starting point. On the administrator's side, submission status is followed in a list, and the annual tax calculation is done on the same screen.
Paper forms are hard to read, so declarations come back often
The spouse and dependant deduction fields cannot be completed correctly without knowing the conditions. Answering questions about how to fill them in, and returning declarations for correction, takes up the administrator's time.
It is hard to keep track of who has not filed
When submission status is kept in a spreadsheet, every reminder requires a manual comparison. The closer the deadline, the more checking it takes.
Calculation and the withholding slip become separate work
Re-entering the collected declarations into another system for calculation adds transcription work and the need to check the result for errors.
What WorkVell does
Employees file by answering questions, and the administrator works from the collected declarations through to the annual tax amount.
Declarations are filed by answering questions
In simple entry mode, an employee can finish a declaration without knowing the names of the deductions. Where entry against the layout of the official form is preferred, a more conventional screen can be used instead.
Last year's declaration is carried forward
Items that usually stay the same from one year to the next, such as dependants and insurance premiums, start out already filled in. Only the parts that have changed need editing.
Submission status is followed in one list
The list shows who has not filed and whose declaration has been returned for correction. Reminders can be narrowed to those employees, instead of sending repeated notices to everyone.
The annual tax amount is calculated here
The calculation covers the employment income deduction, the basic deduction, the spouse deduction, the dependant deduction, the life insurance premium deduction, the earthquake insurance premium deduction, and the special credit for housing loans, then adds the special income tax for reconstruction to produce the annual tax and the amount over- or under-withheld.
From setup to daily use
- 1
Set the target year and the deadline
Set the year covered, the internal submission deadline, and which deductions are accepted.
- 2
Ask employees to file
Employees file from their own screen. Because last year's content is carried forward, an employee with no changes only has to check it and submit.
- 3
Review the content, and return it if necessary
Review what has been submitted. Where a correction is needed, the declaration can be returned with a reason. The exchange is kept as a record.
- 4
Calculate and reflect the result in pay
Calculate the annual tax and apply the difference to the December or the following January payroll. The wage payment report filed with each municipality can be produced from the same data.
Built to be relied on
Beyond the feature itself, the groundwork for running and governing it every day.
Built for local rules
Handles the calculations and statutory forms Japanese HR and payroll actually need.
Works in many languages
Employee screens in 9 languages; the time-clock kiosk in 26.
Roles and audit logs
Role-based permissions and activity logs show who saw and changed what.
One connected system
HR, labor, payroll and accounting connect, cutting hand-offs between tools.
Frequently asked questions
Can an employee file without knowing the names of the deductions?
They can. Simple entry asks about circumstances rather than deduction names, so answering questions such as whether the employee supports family members, or pays insurance premiums, is enough to complete the declaration.
Does it cover employees who joined partway through the year?
It does. The calculation includes the figures from the previous employer's withholding slip.
Can the basis of the calculation be checked?
It can. The amount of each deduction, and the breakdown of the annual tax built from those amounts, are shown on screen. When a figure looks wrong, it is possible to trace which deduction is affecting it.
Does it connect to resident tax and the wage payment report?
It does. The total deductions and the annual tax confirmed at year-end are carried into the wage payment report. For special collection of resident tax, the notification data can be imported and applied in payroll calculation.